IIITB Admin Associate Recruitment 2026 – Apply Online

Graduates in any discipline can apply for the post of Admin Associate in the Continuing Professional Education (CPE) team of IIITB. The role gives administrative and operational support to the CPE team, and joining is immediate. Candidates apply by filling in an online form along with their resume, latest by 15 November 2026.

IIITB Recruitment 2026 at a Glance

The official notification does not specify the number of vacancies, the pay, the age limit, the application fee or the selection process.

About IIITB

IIITB's Continuing Professional Education (CPE) team runs academic programmes for learners. According to the notice, its work includes maintaining learner records and gradesheets, processing faculty honorarium, and organising Graduation Ceremonies, Immersion Programmes, Basecamps and other programme activities with internal teams, faculty, vendors and external partners.

Who Can Apply

The notice lists the following under Educational Qualification for the Admin Associate post:

• Graduate degree in any discipline.
• Good working skills in MS Excel, MS Word, MS PowerPoint.
• Good written and verbal communication skills.
• Good coordination skills with multiple stakeholders.
• Basic understanding of finance expense processing, invoices, honorarium, supporting documents and finance-related workflows.
• Record management of student and programme.

Experience and Skills

• Prior 5 years experience in administration, academic administration, programme coordination, or a similar role will be an advantage.
• Candidates with experience in an educational institution, training organisation, or programme management environment will be preferred.

The experience is listed as an advantage and a preference, not as an essential requirement. The age limit is not specified in the notice. Candidates should check the official notification for the full eligibility for this post.

IIITB Recruitment 2026 Job Description

According to the job brief, the Admin Associate will provide administrative and operational support to the CPE team. The role involves coordinating with internal and external stakeholders, maintaining student and academic records, supporting academic processes, handling finance-related administrative activities, and assisting in key programme events and activities. The duties listed in the notice are:

• Respond to learner, faculty, internal, and external stakeholder emails and queries on a day-to-day basis.
• Analyse learner grades and prepare, verify, and update final grades in the respective gradesheets.
• Maintain accurate and up-to-date student/learner records and ensure proper documentation and record keeping.
• Prepare expense forms, compile supporting documents, and coordinate with the Finance team for timely submission and processing.
• Process faculty/professor honorarium on a monthly basis, ensuring the required documentation and approvals are in place.
• Coordinate with internal and external teams for the planning and execution of Graduation Ceremonies, Immersion Programmes, Basecamps, and other programme-related activities.
• Coordinate with faculty, programme teams, vendors, and external partners to ensure smooth execution of assigned activities.
• Provide administrative support for academic programmes, including maintaining schedules, records, reports, and other programme documentation.
• Assist with finance-related administrative activities and demonstrate an understanding of basic financial processes, documentation, and approvals.
• Prepare and maintain reports, trackers, presentations, and other administrative documents as required.
• Ensure timely follow-up on pending tasks and coordinate with relevant stakeholders for closure.
• Maintain confidentiality and accuracy while handling learner, faculty, academic, and financial information.
• Take up other administrative and programme-related responsibilities as assigned by the reporting manager.
• Be flexible to work on weekends if required.
• Plan and conduct events end to end.

How to Apply for IIITB Recruitment 2026

1. Open the online application form given in the notice (linked under Important Links below).
2. Fill in the form and attach your resume.
3. Submit the form by 15 November 2026.
4. If you face an issue in filling in the form, contact HR at [email protected].

The notice names one document to send with the form: the resume.

Important Links