SMPK Senior Assistant Secretary Recruitment 2026 – Apply Offline

Syama Prasad Mookerjee Port, Kolkata (SMPK) is filling one (01) unreserved (UR) post of Sr. Assistant Secretary (Official Language) [may be re-designated later] in the General Administration Department of Kolkata Dock System (KDS) through Direct Recruitment, and eligible Indian Nationals may apply. Applications are accepted only in hard copy, in the Annexure-I format, sent to The Secretary, General Administration Department, Syama Prasad Mookerjee Port, 15 Strand Road, Kolkata – 700001. The last date for receipt of applications is 26 November 2026.

SMPK Sr. Assistant Secretary (Official Language) at a Glance

The official notification does not specify the application fee.

Where and How to Send

Write the application in the prescribed format (Annexure-I, the last page of the notification). Only hard copies are accepted. Put the complete application in a sealed envelope and write this on it clearly: "Application for the post of Sr. Assistant Secretary (Official Language) at KDS of Syama Prasad Mookerjee Port, Kolkata (erstwhile Kolkata Port Trust)".

Address the envelope to: The Secretary, General Administration Department, Syama Prasad Mookerjee Port, 15 Strand Road, Kolkata – 700001.

1. Fill in the Annexure-I form. It asks for your name, father's or husband's name, date of birth (Board Admit Card/Adhaar/Voter ID/Passport), permanent address (Adhaar/Driving License/Voter ID/Passport), address for communication, phone number, e-mail address, nationality, marital status, religion and category (SC/ST/OBC/EWS/UR).
2. Fill in your educational qualifications with the percentage of marks and the class or division for Secondary/Madhyamik (or equivalent) Diploma, Higher Secondary, Graduation and Post Graduation. Then add your professional qualification.
3. Fill in your working experience: company name, scale of pay and present basic pay, post or designation, and the period (DDMMYYYY to DDMMYYYY) with its duration. You can add any other relevant information.
4. Paste one recent passport-size photograph, duly signed, in the place marked on Annexure-I.
5. Sign the form, write the date, and attach the enclosures listed below.
6. Seal everything in the envelope with the superscription above and send it to the address so that it is received by 26 November 2026.

Applications that are incomplete, unsigned or received after the deadline may not be considered. Submit only one application. If a candidate sends more than one, only the latest valid (completed) application will be retained.

Posts, Eligibility and Pay

There is one post of Sr. Assistant Secretary (Official Language), and it is unreserved (UR). The number of vacancies is provisional / indicative and may vary. The Port reserves the right not to select any candidate from the discipline mentioned.

Educational Qualification and Experience

The notice lists these essential qualifications:

• i) Must be an M.A. in Hindi with English as a subject at the Degree level or BA (Honours) in English with a degree or a Post Graduate in Hindi of a recognized University.
• ii) Must have 5 years' experience in terminological works in Hindi and translation work from English to Hindi and vice versa or 5 years' experience in teaching / research, writing or journalism in Hindi.

The qualifications must be from a recognized Indian University approved by the UGC or a recognized Indian Institute approved by AICTE. Candidates must hold a valid Mark-sheet / Degree / Diploma / Certificate / Membership for the necessary qualification and experience as on 01.10.2026. For the full discipline-specific eligibility of the post, check the official notification.

Age Limit

The minimum age is 18 years and the maximum age is 30 years, counted as on 1 October 2026. The upper age limit is relaxed as follows:

Candidates who claim age relaxation must submit copies of the required certificate(s). They must also show the original certificate(s) for verification at the scrutiny or verification of documents, or at any stage of the recruitment process when the Authorities ask for them.

Suitability for PwBD Candidates

The post is identified as suitable for PwBD candidates but is not explicitly reserved for them. The suitable categories are:

• a) B (Blind), LV (Low Vision)
• b) D (Deaf), HH (Hard of Hearing)
• c) OA (One Arm), BA (Both Arms), OL (One Leg), BL (Both Leg), OAL (One Arm and One Leg), BLOA (Both Leg & One Arm), BLA (Both legs Arms), CP (Cerebral Palsy), LC (Leprosy Cured), Dw (Dwarfism), AAV (Acid Attack Victims), MDy (Muscular Dystrophy)
• d) MI (Mental Illness)

The physical requirements are S (Sitting), RW (Reading & Writing), SE (Seeing), C (Communication) and MF (Manipulation by Fingers).

Pay

Enclosures

• The application in the prescribed format (Annexure-I), signed and dated, with one recent passport-size photograph, duly signed, pasted on it
• Two more recent passport-size photographs, duly signed
• Self-attested copies of caste certificates (the category certificate must be issued by the appropriate authority)
• Self-attested copies of educational and professional qualification certificates (supporting documents for the marks entered in the form)
• Self-attested proof of age
• Copies of the certificate(s) needed for age relaxation, for candidates who claim it
• Supporting documents that show eligibility to use a scribe, for PwBD candidates who want one

Selection Process

Selection has two stages: a Written Examination, then a Personal Interview, both at Kolkata. Candidates who qualify in the written test will be called for the Personal Interview, which carries 20 marks. Original documents will be verified at the time of the interview.

Written Examination Pattern

• The Hindi paper covers translation from Hindi to English and vice-versa, Hindi Grammar, Comprehension, Summary Writing, Letter Writing, etc. (both in Hindi and English).
• General English and Quantitative Aptitude will be of Class-X level. General Awareness and Logical Reasoning will be moderately difficult.
• There will be no negative marking.

Scribe Rules for PwBD Candidates

Visually impaired PwBD candidates whose writing speed is affected may use their own scribe, at their own cost, during the written examination. These rules apply:

• The candidate must be eligible to use a scribe under the Government of India rules for the recruitment of Persons with Disabilities.
• The candidate arranges the scribe at his or her own cost.
• The candidate must say so in the application and attach supporting documents that show eligibility to use a scribe.
• A person who is a scribe for one candidate cannot be a scribe for another candidate.
• The scribe may be from an academic stream different from the one prescribed for the post.
• The candidate and the scribe must both give an undertaking that the scribe meets the eligibility criteria. If it later turns out that the scribe did not meet them or hid material facts, the candidature will stand cancelled, whatever the result of the examination.
• Candidates who use a scribe get compensatory time of 20 minutes for every hour of the examination, or as otherwise advised.
• If the scribe is found answering the questions independently at any stage, the exam session will be terminated and the candidature cancelled. The candidature will also be cancelled if the test administrator personnel report this after the examination.

Important Dates

Important Instructions

• Submitting an application does not give a candidate any right or claim to the post.
• SMP, Kolkata reserves the right to cancel or withhold the selection process without giving any reason. The Port Authority reserves the right to cancel or amend the recruitment process at any time without giving any reason.
• If an application is found to be incorrect or false even after selection, the appointment is liable to be terminated at once.
• Before joining, the selected candidate(s) must submit an Antecedent Verification Certificate and a Police Verification Report and must pass a Medical Fitness Test.

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